Customizing the Module's Label

Administrators can customize the label of the Document Library module to better align with organizational terminology and branding preferences. Examples of alternative labels include Resources, Content Library, Asset Management, or other terms that reflect how the organization refers to its document storage and management system. Custom labels can be configured to support translations and multi-language implementations across different user communities.

Requirements

To customize the module's label, users must be assigned a security role with the following permissions:

• Administrator System Role

Understanding Module Label Customization

Label Customization Scope

Module Display Name: The customized label appears throughout the portal interface wherever the Document Library module is referenced, including navigation menus, tab labels, breadcrumbs, and system messages.

User Interface Integration: Custom labels integrate seamlessly with portal themes, user interfaces, and organizational branding to provide consistent terminology across the user experience.

Multi-Language Support: Custom labels can be configured with translation support for organizations operating in multiple languages and serving diverse user communities.

Common Label Examples

Resource-Focused Labels

• Resources: Emphasizes the module as a central resource repository for organizational content
• Resource Center: Positions the module as a comprehensive resource hub for users
• Digital Resources: Highlights the digital nature of content storage and management

Content-Focused Labels

• Content Library: Emphasizes organized content collection and management capabilities
• Content Repository: Focuses on the storage and organizational aspects of content management
• Knowledge Base: Positions content as organizational knowledge and information resources

Asset Management Labels

• Asset Management: Emphasizes document and file management as organizational assets
• Digital Assets: Highlights the value and management of digital organizational content
• Document Repository: Maintains focus on document-centric storage and organization

Configuring Custom Module Labels

Accessing Label Configuration

Navigation to Settings

1. In the Setup Home page, navigate to Manage > Community Settings
2. Click Document Library Settings
3. Access label customization options through module configuration interface

Label Configuration Options

Primary Label Configuration

1. In the Label setting field, enter a custom label for the module
2. The label should be descriptive and align with organizational terminology
3. Consider user familiarity and intuitive understanding when selecting labels

Plural Label Configuration

1. In the Plural Label setting field, enter the plural form of the custom label
2. Ensure grammatical consistency between singular and plural forms
3. Plural labels are used in contexts requiring multiple references or collections

Translation Support Integration

1. Custom labels can be selected to support translations for multi-language portal implementations
2. Translation configuration enables localized labels for different user language preferences
3. Consider translation implications when selecting labels for international organizations

Saving Label Customization

Applying Label Changes

1. After configuring both Label and Plural Label settings
2. Click Save to apply the customization across the portal
3. Custom labels take effect immediately throughout the user interface

Label Change Impact

• Custom labels appear in all portal areas where the Document Library module is referenced
• Navigation menus, tabs, breadcrumbs, and system messages reflect the new labeling
• User interfaces automatically update to display custom terminology consistently

Strategic Label Selection

Organizational Alignment

Brand Consistency Considerations

• Select labels that align with existing organizational terminology and communication standards
• Ensure custom labels support broader branding initiatives and user experience consistency
• Consider how labels integrate with other portal modules and organizational systems

User Experience Optimization

• Choose labels that are intuitive and easily understood by your user communities
• Consider the technical literacy and familiarity of different user types when selecting terminology
• Balance professional terminology with accessibility for diverse user audiences

Multi-Language Implementation

Translation Planning

• Consider how custom labels will translate across different languages and cultural contexts
• Plan for label localization that maintains meaning and professional appropriateness across languages
• Coordinate with translation teams to ensure consistent terminology across multilingual implementations

Cultural Sensitivity

• Ensure custom labels are culturally appropriate for all user communities
• Consider regional variations in terminology and professional language preferences
• Test label effectiveness with representative users from different language and cultural backgrounds

Best Practices for Module Labeling

Label Selection Strategy

User-Centric Approach

• Select labels based on how users naturally refer to document storage and management functions
• Consider conducting user research or surveys to understand preferred terminology
• Test label effectiveness with representative user groups before full implementation

Professional Standards

• Choose labels that maintain professional appearance and organizational credibility
• Ensure labels are appropriate for both internal users and external partners or customers
• Consider how labels appear in formal communications and organizational documentation

Implementation Planning

Change Communication

• Communicate label changes to users before implementation to prevent confusion
• Provide context about why labels are changing and how the change supports organizational objectives
• Consider training materials or communications that help users adapt to new terminology

Documentation Updates

• Update organizational documentation, training materials, and help resources to reflect custom labels
• Ensure consistency between custom labels and related organizational communications
• Coordinate with technical writing and training teams to maintain terminology consistency

Integration with Portal Configuration

System-Wide Consistency

Portal Theme Integration: Custom labels integrate seamlessly with portal themes and visual branding to maintain consistent user experience across organizational touchpoints.

Navigation Consistency: Labels appear consistently across navigation menus, breadcrumbs, and system interfaces to support intuitive user experience and organizational branding.

User Experience Impact

Learning Curve Considerations: Custom labels should minimize user confusion while supporting organizational terminology preferences and branding objectives.

Help and Documentation: Consider how custom labels affect help documentation, user training, and support materials for ongoing user success.

Maintenance and Management

Ongoing Label Management

Regular Review Process

• Periodically assess whether custom labels continue to serve organizational needs effectively
• Consider user feedback about label clarity, appropriateness, and effectiveness
• Update labels as organizational terminology evolves or user needs change

Translation Maintenance

• Maintain translation accuracy and appropriateness as labels are updated or modified
• Coordinate with localization teams to ensure consistent translation quality across languages
• Regular review of translated labels for continued cultural and linguistic appropriateness

Change Management

Label Update Procedures

• Establish clear procedures for requesting and approving module label changes
• Document rationale for label selections for organizational consistency and future reference
• Coordinate label changes with broader organizational communication and branding initiatives

Impact Assessment

• Consider the impact of label changes on user training, documentation, and organizational communication
• Plan for user transition support when implementing significant label modifications
• Assess how label changes affect integration with other organizational systems and communications

Module label customization provides essential branding flexibility that enables organizations to align Document Library terminology with organizational language preferences while maintaining professional appearance and user experience consistency across diverse user communities.

Jump to Document Library Checklist

<< Using the Document Library Dashboard