Sharing Upcoming Event Categories
Administrators can set which users can view, create, and publish posts within an Upcoming Events Category. These security settings ensure the right people have access to browse and create new events within an event category. Administrators can also set an Upcoming Events Category to the public on the web which will allow users to view events without signing in. This feature allows administrators to promote certain events publicly while keeping internal company events confidential.
By default, Upcoming Events Categories are Private: Only the owner can access the Upcoming Events Category. Administrators must share the Category to allow users to access the events category.
Requirements
To share upcoming events categories, users must be assigned a role with the following permissions:
- Administrator System Role
To share Upcoming Event categories:
- In the Setup Home page, click Create > Upcoming Events.
- Select the Upcoming Events Category for which you want to configure its sharing settings.
- On the top right of the screen, click Action and then click Share.
- If the Upcoming Events Category sharing has not been previously configured it will show as "private". Click the Edit icon beside it.
- Select one of the following options - This will grant read/register access to the Events Category only.
- All Users: All employee or community users can access the Events Category.
- All Internal Users: Anyone in your organization can find and access.
- Specific People: Specified users can access the Events Category. Define which users can access the Events Category by searching the name, role, or group in the lookup bar.
- Click Done.
- In the field provided, add any users, user groups, or security roles that you want to configure event creation options. Add guest security roles in order to share publicly with the web.
- For each user, user group, or security role, select the permission level through the dropdown beside the name/role:
- View: Users are only able to view and register for events within the Events Category.
- Manage: Users are able to create and publish events within the Events Category.
Managers will receive email notifications for user registrations and cancellations.
- Click Done.
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